Vendor Booth: FCSC Holiday Bazaar 2023

Saturday, November 11th, 2023: Doors are open from 9:00AM - 6:00PM 

Sunday, November 12th, 2023: Doors are open from 10:00AM - 4:00PM

The Fort Cavazos Spouses’ Club (FCSC), a non-profit organization, sponsors this event. The FCSC is dedicated to serving our community through volunteer service hours, a monthly service project that provides donations to various community programs, high school and spouse scholarships, and monetary distributions through the Community Outreach & Grants Program. The FCSC raises over $50,000 annually through its three major fundraisers: Holiday Bazaar, Wild West Night, and Flamingo Flocking.

The BAZAAR is a juried show of merchants from across Texas and the US. A committee will review each application and notify applicants of their acceptance. The FCSC reserves the right to include multiple vendors of the same type. If you have any questions please check our website or contact our Vendor Coordinator at vendorcoordinator@fortcavazosspousesclub.org.

VENDOR INFORMATION (PLEASE READ CAREFULLY, OR DOWNLOAD HERE)

PLEASE READ THIS INFORMATION CAREFULLY and do not hesitate to contact us if you have additional questions concerning the Bazaar. In order to maintain the high quality of the BAZAAR that our vendors and customers have come to expect, the FCSC will review all applicants in a timely manner and notify applicants in writing of their acceptance. If your application is not accepted for any reason, you will be notified by email and your vendor fee will be refunded to your payment method within 10 business days. This is a juried show and preference will be given to vendors with unique, quality items. Our intention is to have a well-balanced show with great variety that will allow our vendors to maximize their sales possibilities - it is important to the FCSC that we are both successful!

THE FCSC RESERVES THE RIGHT TO ACCEPT OR DENY ANY VENDOR AT THEIR DISCRETION.

All vendors with any type of food items must be able to provide a copy of their Health Department permit if requested.  They must also pay a separate $100 fee to Killeen Civic Center if the vendor is inside the facility.

ITEMS THAT MAY BE ACCEPTED include art, handmade crafts, antiques, specialty clothing items, jewelry, wrought iron works, furniture, collectibles, unique items, and all military-related items.

BOOTH PRICES:

• Option #1:   10 x 10 Ballroom/Hallway   for   $158
• Option #2:   8 x 8 Rotunda     for    $105
• Booths with Electricity will cost an additional $25

*Some booths along the Ballroom wall and hallway may not be 10 x 10 but will still total 100 square feet of usable space. FCSC Members receive a $10 discount on booth prices.

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TABLES/CHAIRS:

Booths come with 1 table and 1 chair (a second chair may be requested, but more than 2 chairs will not be provided), vendors may bring up to 1 additional table.

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SET-UP: 

• Thursday, November 9th, 2023 from 8:30AM-6:00PM via Front or Back Entrance
• THE CIVIC CENTER IS CLOSED ON FRIDAY NOVEMBER 10TH, 2023
• Saturday, November 11th, 2023 ONLY from 7:00am to 8:00am via Back Entrance ONLY

Vendors will NOT be allowed to unload in the front on Saturday. This practice interferes with the Outdoor Food Vendor setup.

SHOPPING SHOW TIMES: 

• Saturday, November 11th, 2O23: Doors are open from 9:00AM - 6:00PM 
• Sunday, November 12th, 2023: Doors are open from 10:00AM - 4:00PM

DOOR PRIZE (REQUIREMENT): Vendors are required to provide FCSC with a product suitable for use as a door prize.

• The door prize (suggested minimum value of $25.00) will be awarded at the bazaar.
• Vendors are asked to identify the door prize by attaching a business card to it. The card will be displayed with
• the product during the bazaar and will remain with the prize when awarded. A receipt for the door prize will be given to the vendor on the day of the event, if requested. The Fort Cavazos Spouses’ Club (FCSC) is a 501 (c) (3) non-profit organization (EIN: 74-2012662) made up solely of volunteers.

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YOU MUST REMAIN SET UP AND OPEN DURING ALL HOURS OF THE SHOW.

THERE WILL BE NO EARLY BREAKDOWNS.

As a vendor, you are responsible for set-up, tear-down, and operating your booth without any assistance from the Fort Cavazos Spouses’ Club (FCSC). FCSC does not provide dollies, carts, or extra workers.

TAXES

Vendors will be responsible for reporting his/her own Texas State Sales Tax and it is the Vendor’s responsibility to ensure she/he is collecting the proper tax amount.

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FOR OUTDOOR FOOD VENDORS ONLY: Outdoor Food Vendors must provide their own equipment. There is NO Electricity, Water, Tables, or Chairs available for your use outdoors. We will try to provide a centralized area for patrons to eat. We will make periodic announcements indoors about the availability of food outside and any specials that you may have.

OUTDOOR FOOD VENDOR SET-UP:

Nov 11th , Saturday: 7:00 AM – 9:00 AM

Nov 12th , Sunday: 8:00AM-10:00AM

REFUNDS CAN ONLY BE PROCESSED FOR NOTICE OF REGISTRATION CANCELLATION ON OR BEFORE OCTOBER 20TH, 2023.

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DEADLINE FOR APPLICATION: Applications are accepted until all booth spaces are filled. Deadline to cancel and still get your refund: October 20th, 2023.