2024 FCSC HOLIDAY BAZAAR FUNDRAISER VENDOR BOOTH

Saturday, November 9th, 2024: Doors are open from 9:00AM - 6:00PM 

Sunday, November 10th, 2024: Doors are open from 10:00AM - 4:00PM

Thank you for your interest in the Fort Cavazos Spouses' Club Bazaar.  The Holiday Bazaar will be at the Killeen Civic & Conference Center Complex at 3601 S. WS Young Drive, Killeen TX 76542.  This is our 43nd year and will be held November 9th-10th, 2024.  We are all looking forward to a great event.

The Fort Cavazos Spouses’ Club (FCSC), a non-profit organization, sponsors this event. The FCSC is dedicated to serving our community through volunteer service hours, a monthly service project that provides donations to various community programs, high school and spouse scholarships, and monetary distributions through the Community Outreach & Grants Program. The FCSC raises over $50,000 annually through its three major fundraisers: Holiday Bazaar, Wild West Night, and Flamingo Flocking.

The BAZAAR is a juried show of merchants from across Texas and the US.  A committee will review each application and notify applicants of their acceptance.  The FCSC reserves the right to include multiple vendors of the same type.

Please complete the application and return with a check or money order. If you wish to pay by card, please contact the Vendor Coordinator for details. Attached you will find the necessary information.

If you have any questions please check our website or contact our Vendor Coordinator at Vendorcoordinator@fortcavazosspousesclub.org

VENDOR INFORMATION (PLEASE READ CAREFULLY, OR DOWNLOAD HERE)

PLEASE READ THIS INFORMATION CAREFULLY and do not hesitate to contact us if you have additional questions concerning the Bazaar. In order to maintain the high quality of the BAZAAR that our vendors and customers have come to expect, the FCSC will review all applicants in a timely manner and notify applicants in writing of their acceptance. If your application is not accepted for any reason, you will be notified by email and your vendor fee will be refunded to your payment method within 10 business days. This is a juried show and preference will be given to vendors with unique, quality items. Our intention is to have a well-balanced show with great variety that will allow our vendors to maximize their sales possibilities - it is important to the FCSC that we are both successful!

THE FCSC RESERVES THE RIGHT TO ACCEPT OR DENY ANY VENDOR AT THEIR DISCRETION.

EVERY APPLICATION WILL BE APPROVED UNLESS NOTIFIED BY THE VENDOR COORDINATOR WITHIN 10 DAYS FROM RECEIVING THE APPLICATION.

EVENT COORDINATOR HAS THE RIGHT TO MOVE VENDOR LOCATION CHOICE WITHOUT CONSENT OF THE VENDOR. VENDORS WILL BE NOTIFIED OF ANY CHANGES. 

All vendors with any type of food items must be able to provide a copy of their Health Department permit if requested.  They must also pay a separate $100 fee to Killeen Civic Center if the vendor is inside the facility.

ITEMS THAT MAY BE ACCEPTED include art, handmade crafts, antiques, specialty clothing items, jewelry, wrought iron works, furniture, collectibles, unique items, and all military-related items.

BOOTH PRICES:

• Option #1:   10 x 10 Ballroom/Hallway   for   $183
• Booths with Electricity will cost an additional $25

*Some booths along the Ballroom wall and hallway may not be 10 x 10 but will still total 100 square feet of usable space. FCSC Members receive a $10 discount on booth prices.

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TABLES/CHAIRS:

Booths come with 1 table and 1 chair (a second chair may be requested, but more than 2 chairs will not be provided), vendors may bring up to 1 additional table.

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SET-UP: 

• Friday, November 8th, 2024 from 8:30AM-6:00PM via Front or Back Entrance
• Saturday, November 9th, 2024 ONLY from 7:00am to 8:00am via Back Entrance ONLY

Vendors will NOT be allowed to unload in the front on Saturday. This practice interferes with the Outdoor Food Vendor setup.

SHOPPING SHOW TIMES: 

• Saturday, November 9th, 2O24: Doors are open from 9:00AM - 6:00PM 
• Sunday, November 10th, 2024: Doors are open from 10:00AM - 4:00PM

DOOR PRIZE (REQUIREMENT): Vendors are required to provide FCSC with a product suitable for use as a door prize.

• The door prize (suggested minimum value of $25.00) will be awarded at the bazaar.
• Vendors are asked to identify the door prize by attaching a business card to it. The card will be displayed with
• the product during the bazaar and will remain with the prize when awarded. A receipt for the door prize will be given to the vendor on the day of the event, if requested. The Fort Cavazos Spouses’ Club (FCSC) is a 501 (c) (3) non-profit organization (EIN: 74-2012662) made up solely of volunteers.

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YOU MUST REMAIN SET UP AND OPEN DURING ALL HOURS OF THE SHOW.

THERE WILL BE NO EARLY BREAKDOWNS.

As a vendor, you are responsible for set-up, tear-down, and operating your booth without any assistance from the Fort Cavazos Spouses’ Club (FCSC). FCSC does not provide dollies, carts, or extra workers.

TAXES

Vendors will be responsible for reporting his/her own Texas State Sales Tax and it is the Vendor’s responsibility to ensure she/he is collecting the proper tax amount.

Exhibition Space Agreement:

Lessor hereby leases to exhibitor, booth space for the exhibition identified in this application submitted by exhibitor, subject to the terms of this application with the following terms and conditions: all information sheets issued within a reasonable time before the show, and all city, county, state, and federal laws, which although they may not be referred to herein, are specifically made a part of this agreement.

Vendors agree to allow FCSC to advertise their business information including company name, location, website, Facebook page, products, and owner’s names. This information is used exclusively for advertising purposes and may be used in print, radio, social media and TV media. Any vendor that wishes any part of their information NOT to be used for advertising must do so in writing and include it with the application. Check our website https://www.fortcavazosspousesclub.org/  for additional information or contact the Holiday Bazaar Vendor Chairpersons at 

Vendorcoordinator@fortcavazosspousesclub.org  if you have any additional questions.

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FOR OUTDOOR FOOD VENDORS ONLY: Outdoor Food Vendors must provide their own equipment. There is NO Electricity, Water, Tables, or Chairs available for your use outdoors. We will try to provide a centralized area for patrons to eat. We will make periodic announcements indoors about the availability of food outside and any specials that you may have.

OUTDOOR FOOD VENDOR SET-UP:

Nov 9th , Saturday: 7:00 AM – 9:00 AM

Nov 10th , Sunday: 8:00AM-10:00AM

REFUNDS CAN ONLY BE PROCESSED FOR NOTICE OF REGISTRATION CANCELLATION ON OR BEFORE OCTOBER 20TH, 2024.

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DEADLINE FOR APPLICATION: Applications are accepted until all booth spaces are filled. Deadline to cancel and still get your refund: October 20th, 2024.